Student Business Office

Refund Disbursements

Students with a credit balance (displayed as a negative number) must submit a Refund Request Form (located on the sidebar).  All requests are processed in the order in which they are received. Please allow 2-3 weeks for receipt of your refund.

 Regulations:

• Students must drop their class by the refund deadline in order to be reimbursed. 
• Refunds will NOT be authorized for drops or withdrawals occurring after the deadline date.
• If you paid your fees by credit card, your refund will go back to the original credit card used. If you paid with cash or check, a refund check will be mailed to you.
• If you received tuition assistance, you may not be eligible for a refund mid semester due to billing adjustments occurring at the end of the semester. 
• A refund for dropped courses will be charged a $10 administrative fee.

We want to inform you of important changes regarding the payment of fees for the Spring 2025 semester. As of this semester, we will reinstate the Drop for Nonpayment policy. Please read the following details carefully to ensure you remain enrolled in your courses. 

Key Changes 

1. Payment Requirement: 

Students must pay their enrollment fees to avoid being dropped for nonpayment. To maintain your enrollment, you can: 

• Pay your fees in full upon registration. 

• Set up a payment plan via the MyVCCCD student portal or contact us here at the Student Business Office. 

• Ensure any financial aid or exemptions are active. 

2. Unpaid Balances: 

• If you have an unpaid balance from previous semesters, it must be settled before you can register for Spring 2025. A hold will be placed on your account until the balance is paid in full. 

3. Drop Process Timeline: 

• The drop process for unpaid Spring 2025 fees begins on December 17, 2024.

• From October 28, 2024 to December 16, 2024, the process will be in Audit Mode; you will receive reminders but will not be dropped.

• From December 17, the process will switch to Update Mode, and students who have not paid will be dropped from their classes. 

4. Payment Grace Period: 

• If you register after December 17, 2024, you will have up to 7 days to pay your fees. This period decreases as the class start date approaches (1 day payment required once classes begin). 

5. Exemptions: 

• Certain students are exempt from the drop process, including those with active payment plans, dual enrollment students, financial aid recipients, and verified military connected students using GI Bill® benefits. 

Important Actions to Avoid Being Dropped: 

• Pay your fees in full upon registration. 

• Set up a payment plan through the MyVCCCD portal. 

• Ensure all financial aid and exemptions are in place and active. 

Additional Information: 

• To check your balance or set up a payment plan, log into your MyVCCCD student portal or contact us here at Student Business Office. 

• The Spring 25 payment plan option will be available starting October 28, 2024. 

Notifications: 

You will receive email alerts and MyVCCCD notifications regarding any unpaid balances and due dates. Please stay informed to avoid being dropped from your courses.