Financial Aid Office

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• Frequently Ask Questions(FAQ's)

• California College Promise Grant (CCPG): The CCPG waives enrollment fees to qualifying students who are California residents. To qualify, you must meet the following income requirements or other eligibility criteria outlined on the application. Applications are available in English and Spanish. Submit your completed application to the Financial Aid Office in one of three ways.  Click here to learn more.
• California Chafee Grant: Oxnard College participates in the Chafee Grant Program. The California Chafee Grant is awarded to current or former California foster youth to help pay for college or career and technical training. A Chafee Grant is a federal and state funded grant subject to yearly availability of funds. To qualify, students must:
  • Be a current or former foster youth*
  • Not have reached your 22nd birthday as of July 1 of the award year
  • Have financial need

           *To qualify, foster youth dependency of the court must have been established between the ages of 16 and 18.

• Cal Grants: These are awarded on demonstrated financial need and academic achievement to undergraduate students who haven't already earned a bachelor's or professional degree. Cal Grants don't need to be repaid. Contact the California Student Aid Commission at 888-224-7268 or visit their website for more information regarding deadlines and availability of funds. AB540 students are eligible to receive Cal Grants. Click here to learn more.
• Golden State Education and Training Grant Program (GSETGP): The Golden State Education and Training Grant (GSETG) Program supports students who lost their jobs due to the COVID-19 pandemic with a one-time grant of $2,500 for re-skilling, up-skilling, and accessing educational programs to get back into the workforce. Click here to learn more.
• Student Success Completion Grant (SSCG): The SSCG is a financial aid program that helps you afford full-time enrollment so you can graduate, begin your career and start earning money sooner.  AB540 students are eligible for SSCG. Click here to learn more.
• Oxnard College Promise: This program assists eligible incoming first-time college students based on full-time enrollment in a degree or certificate program. Click here to Learn more.
• Federal Work Study (FWS) is an allotment of money awarded to an eligible student to be earned from part time employment on campus. Click here to learn more.
• Federal Pell Grants: Pell Grants are awarded solely on demonstrated financial need to every eligible undergraduate student who hasn't already earned a bachelor's or professional degree. Pell Grants do not need to be repaid. They can be used for tuition, fees, and living expenses. A student is still eligible to receive a Pell Grant if they are attending college in a less than half time status. It is important that students receiving Federal Pell Grants understand how they are disbursed and how a student remains eligible for this program.
• Federal Supplemental Educational Opportunity Grants (FSEOG): The Financial Aid Office awards the FSEOG to undergraduate students who have exceptional financial need with priority given to Pell Grant recipients. Unlike Pell Grants, there's no guarantee every eligible student will receive one. In addition, funds are limited. These grants don't need to be paid back. It is important that students receiving FSEOG understand how they are disbursed and how a student remains eligible for this program.
• Federal Direct Loans: There are two types of Federal Direct Loans: 
  • Subsidized, which the government pays the interest while the student is in college.
  • Unsubsidized, which the student is responsible for paying all the interest on the loan for the life of the loan (even while you are in school). Click here to learn more.
• Scholarship Resources: The OC Foundation Office offers scholarships to high school seniors and current Oxnard College students. Scholarships are awarded on academic achievement, community involvement or extra curricular activities and/or financial need. Gifts and endowments from private individuals, corporations, community organizations, and other foundations fund scholarships. Click here to learn more.

FAFSA: 016391

CA Dream Act: 01284200

Students who meet AB 540 criteria to apply for and receive state-funded financial aid such as institutional grants, community college fee waivers, Cal Grant and Chafee Grant.

Click here to learn more.

The California Dream Act Service Incentive Grant Program (DSIG) encourages California Dream Act Application (CADAA) students with a Cal Grant B award to perform community or volunteer service.

Click here to learn more.

The purpose of the Ventura County Community College District Financial Aid Office is to facilitate and foster successful academic participation of students who need help funding their education. In accordance with the Higher Education Act of 1965, as amended, the colleges have established the following Standards of Progress. While maintaining our responsibility as custodians of public funds, VCCCD’s objective is to establish a Satisfactory Academic Progress (SAP) standard that is consistent with institutional goals and philosophies and at the same time sensitive to the needs of students. These standards apply to all students receiving financial aid from the following programs:

• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant
• Federal Direct Loan Program 
• Federal Direct Parent Loan for Undergraduate Students (PLUS)
• Federal Work-Study  Cal Grant B, Cal Grant C, Student Success Completion Grant (SSCG)
• Private Loans 
• Chafee Grant 

Click here to learn more.

Federal financial aid (“Title IV funds”) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

Click here to learn more.

The Ventura County Community College District Financial Aid Offices establish Standards of Satisfactory Academic Progress (SAP) in accordance with federal regulations. To be eligible for financial aid, students must meet or exceed these standards. The standards apply to all financial aid recipients and to all college coursework taken including coursework taken from outside colleges if that coursework has been submitted and appears on your Ventura County Community College District (VCCCD) transcript. Failure to maintain these standards may result in loss of financial aid eligibility.

Click here to learn more.

The Department of Education regulations prevent the Financial Aid Office from paying for a course that has been passed and repeated more than one time. In order for a repeated course to be counted towards your enrollment status for financial aid purposes, you may only repeat a previously passed course once (a total of two attempts). If you enroll in a previously repeated and passed course for a third time, this course will not count towards your enrollment for financial aid purposes.

Click here to learn more.

Beginning with Fall 2012, a student has 6 years (12 full-time semesters) of total Pell Grant lifetime eligibility. 

Click here to learn more.

Understanding the Recalculation Date and Its Impact on Your Financial Aid

The Recalculation Date, also known as the census date or freeze date, is a critical point in the semester for students receiving financial aid, specifically Federal Pell Grants and Cal Grants. On this date, the Financial Aid Office evaluates your eligibility based on your current enrollment status, which can have significant implications for your financial aid awards.

• Fall 2024: September 3, 2024, at 12:00 pm
• Spring 2025: February 3, 2025, at 12:00 pm

Key Points to Remember

• Evaluation of Enrollment Status: The Financial Aid Office will check your enrollment status on the Recalculation Date. If your actual enrollment status does not match the status used to calculate your Pell Grant or Cal Grant, your award will be adjusted accordingly.
• Possible Adjustments to Awards: The award amounts displayed in your MyVcccd portal are not final until after the Recalculation Date. Any changes in your enrollment, such as dropping or adding classes, can result in an increase or decrease in your financial aid.
• Financial Responsibility: If you have dropped units since the start of the semester, you may have to return a portion of the grant money received. This is because your grant was initially calculated based on a higher enrollment status.
• Consequences of Overpayment: Failing to repay any overpayment of financial aid can have serious consequences. It can jeopardize your eligibility for future financial aid, making it crucial to monitor your enrollment status and ensure it aligns with the financial aid you have been awarded.

Finality of Financial Aid Awards After the Recalculation Date

It's crucial to be aware that no revisions will be made to your financial aid awards after the Recalculation Date. This means your financial aid will be locked in and will not change, regardless of any future adjustments to your enrollment status. Your financial aid award will increase or decrease based on your enrollment status as of the following dates:

• Fall 2024: September 3, 2024, at 12:00 pm
• Spring 2025: February 3, 2025, at 12:00 pm

What This Means for You

• Finalized Awards: After these dates, your financial aid awards are final. Any changes in your enrollment status—such as adding or dropping classes after these dates—will not result in an adjustment to your financial aid.
• No Additional Grants for Late Enrollment: Any classes you add after the Recalculation Date will not be counted towards your Federal and State grant eligibility, even if those classes start later in the semester. This means that your grant amounts will be based solely on the number of units you're enrolled in as of the Recalculation Date.
• Plan Accordingly: Ensure that your enrollment status accurately reflects your academic plans by these deadlines. If you anticipate needing to adjust your schedule, it's critical to do so before the Recalculation Date to ensure your financial aid reflects your true enrollment.

Recommendations for Students

• Regularly Check Your Enrollment Status: Stay informed about your current enrollment and how it impacts your financial aid.
• Avoid Late Additions: Try to finalize your course schedule before the Recalculation Date to ensure that all your classes count towards your financial aid eligibility.
• Be Cautious with Dropping or Withdrawing: Before dropping or withdrawing from any classes, consult with the Financial Aid Office to understand how it will affect your financial aid and whether you might have to repay any funds.
• Maintain Required Enrollment Levels: Ensure you stay enrolled in enough credits, especially if you are relying on loans or state grants that require a minimum number of credits.
• Understand the Recalculation Date: Mark this date on your calendar and make sure your enrollment status is accurate before it arrives.
• Consult with the Financial Aid Office: If you're unsure how changes in your enrollment might affect your financial aid, contact the Financial Aid Office for guidance.

By understanding the significance of the Recalculation Date, you can avoid unexpected financial obligations and ensure that your financial aid accurately reflects your academic enrollment.

Financial Aid will be disbursed to students based on attending hours. Therefore, the start date of your classes will dictate how much you will receive in each of your disbursement(s).

If you are registered and meet all financial aid eligibility requirements for your disbursement AND:

• You are registered and ALL of your classes begin on the first day of the semester, your first disbursement is scheduled and the specific date that disbursement begins is available on your portal after all charges are paid.
• Your enrollment includes a combination of classes that start on the first day of the semester AND classes that start later in the semester, you may receive a partial first disbursement* of financial aid, if eligible, the first week of the semester.  The remainder of the first disbursement will disburse approximately 14 days after your next class(es) begin.
• You are ONLY enrolled in late start classes (meaning those that start after the first day of the semester), your financial aid disbursement(s)* will occur approximately 14 days after each late start class begins.

Please Note: Students must be registered in ALL of their classes, regardless of when they begin, prior to the Freeze Date of the semester in order for those courses to count toward your financial aid enrollment status. Courses registered in after this date cannot be considered for federal financial aid funding. 

All students should allow 14 days after payment appears on your MyVCCCD portal account to receive your refund.

*Loan disbursements for students in 6 or more Attending Hours (your classes have begun) will begin disbursing the second week of the semester or once you are attending 6 or more units.